Document Management

Typically most organizations rely on shared drives for document storage, and email for distribution and collaboration. Historically Document Management Systems (DMS) are expensive and complex environments that have evolved out of specialist knowledge that is difficult, if not impossible, for non-specialized business authors to adopt and utilize for managing their everyday documents.

The CentricMinds Enterprise Web Content Management System (WCMS) delivers an intuitive web-based Document Management environment providing non-specialized business authors with the tools to upload, store, and version control and publish their documents.

Document Management within the CentricMinds Enterprise Web Content Management System empowers business authors with an intuitive repository environment to upload, tag, sort, index and securely manage documents.

The CentricMinds Enterprise Web Content Management System provides WebDAV support allowing your organization to do away with the shared file server approach for document distribution and storage. Authors can drag and drop documents from their desktop to a WebDAV folder where the CMS will capture, upload and tag documents with author profile and role based metadata.

The CentricMinds Enterprise Web Content Management System provides integration with MS Office 2003 and 2007, allowing authors to check out and check in MS Office documents (Word, Excel and PowerPoint) directly from their desktop and the CentricMinds CMS File Repository.

Document Management within the CentricMinds Enterprise Web Content Management System includes:

• WebDAV support
  Remove the need for shared drives that are littered across the network with disparate documents and no version control. WebDAV allows for authors to work from anywhere via a web browser (IE and Firefox supported).
• Searching and Indexing
  Upload popular formats such as Microsoft Office and Adobe PDF, and view them natively, or in HTML with embedded highlighting, etc.
• Metadata Categorisation
  Associate Metadata templates (Metaplates) to documents, and categorize how they are managed and viewed.
• Repository Searching
  Allow authors to search and discover documents. Authors can build metadata filters to refine their document searches.
• Drag and drop publishing
  Allow authors to drag and drop documents to folders on their desktop, where documents are captured and published into the File Repository and automatically tagged with metadata based on their role.
• Document Versioning
  Check-In/Check-Out, Minor and Major Version Control. Rollback and Restore.
• Audit Trails
  Who uploaded and when, who modified and when.
• Cross Linking
  Where do documents live, what do they link to, who created the link and when was the link created.
• Document Level Security
  Set View Security permissions to define who can view the Document at a Role or individual author level. Set Admin Security permissions to define who can author the Document at a Role or individual author level.
• Workflow Integration
  Confidently provide access knowing that strict Workflow Process Management will ensure authors can perform tasks only made available to them.