Do we have to move all our files into CentricMinds Drive?

No. You can sync files from Google Drive, SharePoint and Dropbox and keep them where they are. CentricMinds gives you one place to search and access them. You can also migrate fully if you'd rather consolidate.

Where are our files actually stored?

In your own cloud. CentricMinds Drive can be deployed on AWS, Azure or GCP, or on-premise. Your data stays under your control.

What happens when a deadline is missed?

Overdue tasks are flagged in real time. Managers can see bottlenecks before they slip, and team members can leave a comment explaining the hold-up.

Can we share files with people outside the business?

Yes. Share with clients, suppliers or partners using password protection, expiry dates and view-only access. You can pull permissions back any time, and see if links have been forwarded.

Does it work on mobile?

Yes. The CentricMinds app for iOS and Android gives full access to Drive. Staff can view, share and sign files from phone or tablet.

How do permissions work?

Set access at the folder or file level. Choose view-only or edit for each person or group. SSO and two-factor authentication are supported.

Can we see who's done what with a file?

Yes. View activity on how files are accessed, shared and completed. Full version history is kept so you can see every change and compare versions side by side.

CentricMinds Intranet

Document Management

Teams using CentricMinds

CentricMinds Drive

Consolidate your content from multiple environments into a secure, version controlled environment

One Search

Every file, every app

Search across everything

Connect all your content from across Google, Microsoft, Dropbox and more. Search across all of these locations from one interface

Intranet file sharing dashboard showing permissions control, secure access and document sharing for teams and external partners

Sharing control

Send files to your team or external partners with password protection, expiry dates and view-only access. Control permissions at every step

One search, every drive

Stop hunting across apps to find one file

One search. CentricMinds, Google Drive, SharePoint and Dropbox. All at once

Filter instantly. Narrow by date, folder, tags or keyword to find exactly what you need

Preview and share. Preview files without native viewers

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Tag once. Find forever

The last place your documents will ever
need to live

Tag by topic, team or project. Group documents the way your team actually thinks

Always the latest version, with full versioning one click away if required

Compare versions side by side. See exactly what changed between versions

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Common questions

How quickly can my team find what they might be looking for?

CentricMinds provides enterprise-grade search across your entire document repository, allowing employees to locate policies, procedures, templates, contracts, and business documents with ease. Advanced search filters, metadata and document tagging eliminate the frustration of searching through folders, shared drives, and email attachments.

Can we control who has access to sensitive documents?

Yes. Granular permissions allow organizations to restrict access based on department, role, location, team, or security classification. HR documents, executive reports, financial information, legal contracts, and confidential policies can all be securely managed with role-based access controls.

What is the process for when a policy or procedure changes?

Updated documents can automatically trigger notifications, a task, or an approval workflow. Employees can be required to review and acknowledge important policy changes, giving management visibility into who has read and accepted business critical information.

Can we replace shared drives and file servers from across Microsoft and Google, and external repositories like Dropbox?

Absolutely. CentricMinds provides a centralized document management control plane that consolidates organizational knowledge into a single searchable repository. Rather than storing documents across network drives, SharePoint sites, emails, and local folders, team members can access everything from one secure location.

Do you support the maintenance of compliance and auditability for regulated documents?

Document actions are tracked, providing a complete audit trail that supports governance, compliance, accreditation, and regulatory requirements across industries such as healthcare, government, financial services, manufacturing, and education.