SharePoint maintenance is important, but many businesses don't know how to manage the costs. In this post, we discuss SharePoint maintenance best practices, costs, and what to do instead.
SharePoint is a valuable tool that helps teams collaborate and stay on top of tasks — provided it's well-maintained. It's also important for companies to customize SharePoint to meet their unique business needs.
That means that most businesses that use SharePoint need to have a SharePoint maintenance plan in place. This plan needs to include support for updates and routine maintenance that keeps your system up and running.
Due to the application's complex nature, it's usually necessary to employ an IT professional who can help maintain a healthy SharePoint environment.
Those in charge of maintaining your SharePoint products can only do their job well if they know the issues your end users face with the program. Use built-in surveys or tools like user logs and reports to discuss concerns regularly and identify areas for improvement.
You can make your SharePoint solution work more efficiently by archiving unused site collections and outdated site content. Before doing this, ensure that end users understand this is happening and encourage them to save any site content they don't want to lose, as restoring content can be difficult after it's archived.
Login to your central administration panel on your SharePoint site to view site permissions. It's important to review these regularly, delete old users, and/or change permissions to ensure that only those intended can access your company data.
Backing up your data is crucial to restoring content from your SharePoint site. Ensure your maintenance plans include scheduled backups and backup testing to protect your company's data.
With the right customizations and maintenance plans in place, SharePoint is a great collaboration. That said, it also has the potential to drain your budget.
Maintaining a good SharePoint environment requires you to invest in several costs on top of your basic SharePoint subscription fees, which range from $5 to $27 per user per month.
If you're already working with SharePoint, find an alternative program that integrates with the tech you already have so you can quickly transfer or access stored data.
On the other hand, if you're searching for a new solution, make sure to compare alternatives to SharePoint before making your decision. Instead of investing in a program that requires extensive customizations and investments, look for a ready-made solution that doesn't require a high level of technological prowess.
Choose a SharePoint alternative that offers an all-in-one solution to collaboration, document management, workflow automation, and communication. CentricMinds intranet platform is the ultimate out-of-the-box tool that does everything your business needs and more. And best of all, it does it without the help of IT experts or complex customizations.
With CentricMinds intranet platform, you get
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